Privacy Policy

Collegiate Sports Group Ltd is the data controller for the personal information we collect. We are registered in England & Wales under company number 17472666. Our registered office is 167-169 Great Portland Street, 5th Floor, London, W1W 5PF. You can contact us regarding any data matter at founder@collegiatesportsgroup.com.

We collect personal data that you voluntarily provide when:

• Completing the athlete assessment form (athlete name, date of birth, nationality, academic records, sporting history, parent/guardian name, email address, WhatsApp number)
• Sending a message via the contact form (name, email address, message content)
• Sending a Middle East family enquiry or tour registration (contact details and the athlete or programme selections you provide)
• Communicating with us directly by email or WhatsApp

We do not collect any payment card data through this website. We do not use tracking cookies or third-party advertising networks.

We use the personal data you provide to:

• Review and respond to your athlete assessment submission
• Communicate with you about the scholarship consultancy process
• Provide the services you have requested or enquired about
• Comply with our legal obligations

We do not use your data for automated decision-making or profiling. We do not use your data for marketing purposes without your explicit consent.

We process your personal data under the following legal bases:

• Consent — where you have explicitly agreed to be contacted by checking the consent box on our assessment form
• Legitimate interests — to respond to your enquiry and provide the service you have requested
• Legal obligation — where processing is necessary to comply with applicable law

We do not sell, rent, or trade your personal data to any third party. We may share data only in the following limited circumstances:

• With US college coaching staff, where you have expressly requested us to do so as part of the placement process
• With professional advisors (e.g. legal or compliance) where required
• Where required by law or regulatory authority
• With our transactional email provider, Resend, solely to deliver the enquiry and assessment emails to our founder

Any sharing with US institutions forms part of the service you have engaged us to provide and will be discussed with you directly before it occurs.

We retain your personal data for as long as is necessary to provide our services or as required by law. Enquiry data where no engagement follows is deleted after 12 months. Where a client relationship exists, we retain records for 6 years from the end of that relationship in accordance with UK legal requirements.

You may request deletion of your data at any time (see Your Rights below).

We take reasonable technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse. All communications with us by email or WhatsApp are handled by the founder personally — your data is not passed through a sales team or customer service system.

As part of the scholarship placement process, some of your data may be shared with US-based universities and colleges. Where this occurs, appropriate safeguards are in place and you will be informed before any such transfer takes place.

Under UK GDPR, you have the following rights in relation to your personal data:

• Right of access — to request a copy of the data we hold about you
• Right to rectification — to correct inaccurate or incomplete data
• Right to erasure — to request deletion of your data where there is no legitimate reason to retain it
• Right to restrict processing — to ask us to limit how we use your data
• Right to data portability — to receive your data in a structured, machine-readable format
• Right to object — to object to processing based on legitimate interests
• Right to withdraw consent — at any time where processing is based on consent

To exercise any of these rights, contact us at founder@collegiatesportsgroup.com. We will respond within one calendar month.

If you believe we have not handled your data correctly, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk. We would, however, always ask that you contact us directly in the first instance so we can attempt to resolve any concern.

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date at the top. We encourage you to review this policy periodically.

For any questions about this Privacy Policy or how we handle your data: